Connecticut State Golf Association
 
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685 New London Tpke
Norwich, CT 06360

Contact: John Marion
Main: (860) 237-2285
Email: johnamarion@yahoo.com
  



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BY-LAWS

NORWICH GOLF CLUB ASSOCIATION

ARTICLE I

MEETINGS OF THE BOARD OF GOVERNORS:

               Section 1.               The Board of Governors shall meet at the call of the president on or about the fifteenth of eachmonth throughout the year. Additional meetings shall be held when, in the judgement of the president, they may be necessary. The order of business shall be:

                                                            Roll call

                                                            Reading of the minutes of previous meeting

                                                            Reports of the officers

                                                            Reports of committees

                                                            Unfinished business

                                                            New business

 

ARTICLE II

COMMITTEES:

               Section 1.          There shall be five standing committees:

                                                            Greens and Rules committee

                                                            Tournament committee

                                                            Handicap committee

                                                            Scholarship committee

                                                            Communications committee

               Section 2.

The Greens and Rules committee shall serve as the representative of the Association membership with the Norwich Golf Course Authority in matters concerning local and temporary rules, and conditions of play of the course. It shall work with the Tournament committee in designating conditions of play in all Association sponsored events. These recommendations will be presented to the Board of Governors for approval in conjunction with the Tournament Chairman’s recommendations for rules of competition. The Greens and Rules committee shall consist of the Club professional and at least two members of the Association.

               Section 3.

The Tournament committee shall arrange all tournaments and competitions of the Association, including Junior and Women’s competitions, subject to the approval of the Norwich Golf Course Authority. It shall select and direct all teams to represent the Association in matches. The Tournament chairman will be responsible for getting approval from the Board of Governors on the rules of competition for all tournaments in a timely manner.

               Section 4.

The Handicap committee shall be responsible for maintaining an effective handicap system for the members. It shall maintain a list of current Norwich Golf Course members and ensure that all scores are posted in a timely manner.

               Section 5.

The Scholarship committee shall select and rank candidates for scholarships to high school seniors that are members or dependents of the Norwich Golf Club Association members, who have been accepted to an institution of higher learning. The Scholarship committee chairman will present the list and rankings of the candidates to the Board of Governors. The Board of Governors will decide the monetary amount for each individual scholarship.

               Section 6.

The Communications committee shall be responsible for posting, editing, and managing the content of the NGC GHIN web portal. The Communications committee shall be responsible for activating and de-activating membership accounts on the website, assisting members withquestions related to the functionality of the portal, updating the calendar of events, monitoring the forum for content, posting news items for both electronic and hardcopy versions (with the approval of the president), and publishing email broadcasts to members (with the approval of the president).

ARTICLE III

PAYMENT OF BILLS:

Section 1.

The treasures shall pay charges against the Association incurred in routine operation, and other charges amounting to not over twenty-five dollars each, when bills therefore have been approved by the chairmen of the appropriate committees. No purchase of more than twenty-five dollars shall be made unless prior permission shall have been given by the board. Bills for items costing over twenty-five, permissions for the purchases represented having been given in advance by the Board, shall be paid by the treasurer after they have been approved by the proper committee chairman. The signature of both the president and treasurer shall be required for all monetary withdrawals from any account in the name of the Norwich Golf Club Association. The treasurer shall be authorized to maintain an emergency cash fund not to exceed thirty dollars. ($30.00).                                                                                                                                                                        

ARTICLE IV

AMENDMENTS:

Section 1.              

These by-laws can be amended by a majority vote of the membership present at a meeting called for the purpose.

 

Revised April 26, 2009

 

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    CONSTITUTION

           NORWICH GOLF CLUB ASSOCIATION

           ARTICLE I

NAME: Section 1. The name of this organization is the NORWICH GOLF CLUB ASSOCIATION.

ARTICLE II

OBJECT: Section 1. The object of the Association is to provide golf and entertainment programs for its members, and to promote the welfare of the course. It also provides scholarships to high school seniors going on to college who are members or dependents of the Norwich Golf Club Association members, who have been accepted to an institution of higher learning.

ARTICLE III

MEMBERSHIP: Section 1. All members shall have equal rights in the Association with respect to voting and holding office.

ARTICLE IV

QUALIFICATIONS FOR MEMBERSHIP: Section 1. Membership is open to persons who are active members of the Norwich Golf Course, and who can show receipt of membership from the Norwich Golf Course Authority.

ARTICLE V

RIGHTS OF MEMBERS: Section 1.    All members 16 years of age or older, regardless of classification by the Norwich Golf Course Authority, shall have equal rights and privileges in all Association functions.

ARTICLE V

ORGANIZATION: Section 1. Government of the Association shall be vested in a Board of Governors composed of nine members.

Section 2.               These shall include – the president, vice president, secretary, treasurer, four members elected at-large from the membership, and the past president of the Association.

Section 3.               The term of any member of the Board who is absent from three consecutive meetings without excuse satisfactory to the Board shall end automatically if a majority of the Board so votes.

Section 4.               The Board of Governors shall have the power to appoint a member to fill any vacancy, which may come about on the Board during their term of office. Such appointments shall terminate at the next membership meeting following the occurrence of the vacancy, however, at that time the members shall elect a Board member to complete the unexpired term of the duly elected member who left the Board.

ARTICLE VII

DUTIES OF OFFICERS: Section 1.     The president shall exercise general supervision over all activities of the Association. He shall preside over all meetings of the Association and of the Board of Governors. He shall appoint all committee chairmen of the Association.

Section 2.               The vice president shall act as liaison between the Board of Governors and the Norwich Golf Course Authority and provide reports back to the Board of Governors for review. He shall preside as meetings, which the president fails to attend. If both the president and vice president shall be absent, the members present may select a presiding officer.

Section 3.               The secretary shall keep the minutes of all meetings, both of the Association and the Board of Governors. The secretary shall also be responsible for maintaining a list of all Association members, and for maintaining all correspondence of the Association, including, but not limited to communication with both the United States Golf Association and Connecticut Golf Association. 

Section 4.               The treasurer shall collect all monies owing to the Association and make all payments in settlement of charges against the Association after they have been approved in the manner set by the Board of Governors. He shall keep regular accounts, and submit to the Board, a statement of the financial condition of the Association. At least one week before the Spring meeting he shall post in a conspicuous place in the club house a full report, audited by two members designated by the Board, showing the financial condition of the Association during his term of office. He shall exercise general supervision of the financial affairs of the Association.

ARTICLE VIII

BOARD OF GOVERNORS – ITS POWERS AND DUTIES: Section 1. In addition to the powers and duties mentioned elsewhere in the Constitution, the Board of Governors shall have power;

                              1. To adopt policy governing its internal procedure.         

                              2. To set the amounts of all fees and charges incidental to the activities of the Association.

                              3. To interpret the Constitution and by-laws of the Association. In this connection, their decisions shall be final.

ARTICLE IX

MEETINGS: Section 1.There shall be a meeting of the Association by the third week of March each year, at such place and hour, as the Board of Governors shall designate. This annual meeting shall hear reports from the Board of Governors, and by all committees on activities of the preceding year, and at which time the Board shall announce the dates of Association activities for the following year, and transact such additional business as comes before it.

Section 2.               At Association meetings ten members, in person, shall constitute a quorum. Should no quorum be present when the meeting is call to order the presiding officer shall immediately adjourn the meeting until a later date.

Section 3.               There shall be a meeting of the membership on the first week in November for the purpose of electing officers of the Association, and members to serve on the Board of Governors. Election to all offices shall be by secret ballot. The presiding officer shall appoint two tellers to receive and canvass the votes. On completion of the canvass the tellers shall inform the presiding officer of the results. He shall declare the candidates receiving the highest number of votes elected.

Section 4.               Through the year the president may call special Association meetings to consider specific business if necessary.

Section 5.               The office of president cannot be filled by the same member for more than three consecutive years.

Section 6.               The term of office is January 1 through December 31.

ARTICLE X

FISCAL YEAR:                    Section 1. The fiscal year of the Association shall begin on January first.

               ARTICLE XI

AMENDMENTS TO THE CONSTITUTION:

Section 1.               This constitution may be amended at any meeting of the Association. A two-third vote in the affirmative by the members attending the meeting shall be necessary to adopt a proposed change.

Section 2.               No proposed amendment shall be voted on unless it shall have been presented to the secretary at least fifteen days before the meeting, and unless the secretary shall have provided a copy of it to each member at least seven days before the meeting. 

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OFFICERS, BOARD OF GOVERNORS AND COMMITTEES

President - Jon Hominski

Vice President - Ray Lathrop

Secretary - Norm Bourdon

Treasurer - Lorie Jakubowski

Board Members - Josh Cameron, Dave Derosier,Steve Gaboury, Jim Homiski, Todd Lavoie 

Tournament Chairperson -  Dave Derosier

Handicap Chairman- Roger Carver 

Greens and Rules Committee - John Marion, Larry Carver, Mike Svab

Scholarship Chairman - Fran Meadows

Communications / eClubhouse Committee - Larry Carver (Ch), John Marion

CSGA Club Representative - John Crocker

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Notice to Members on Handicapping Policies and Procedures

The Handicap Committee within our golf club is responsible for all aspects of the USGA Handicap System™ including the computation of each member’s Handicap Index®.  As a Committee, we will verify that all acceptable scores are reported for handicap purposes.   All recorded scores will be made readily available for peer review.

The Committee members, including the Handicap Chairpersons, consist of members of the Norwich Golf Club.

Handicap Committee Members:   Roger Carver,  Larry Carver (Co-chair), Joe Jacaruso.

The Handicap Committee has set forth the following policies and procedures for all members using the USGA Handicap System:

                1.  Each player will try to make the best score at every hole in every round, regardless of where the round is played.

                2.  Post all acceptable rounds for peer review, including nine-hold scores.

                3.  Scores must be posted AS SOON AS POSSIBLE BUT ALWAYS BEFORE EACH REVISION DATE (1ST AND 15TH) of the round played.

                4.  Equitable Stoke Control™ must be applied to all scores for posting purposes.

All acceptable scores must be posted using one of the following methods:

                1.  Posting computer at the golf course (PREFERRED METHOD).

                2.  WWW.GHIN.COM/ECLUB/NGC web site.

                3.  Return to the Handicap Chairpersons designee for posting.

                4.  GHIN.COM web site.

5.  The mobile app (Provided by the CSGA).

The Handicap Index of each member of Norwich Golf Club will be updated on the 1st and 15th of each month.

The Committee has determined the following events will be posted as Tournament Scores for both Men and Women:

                President’s Cup; Club Championship; Norwich Invitational; Women’s Invitational; Four-Ball; Jr. Club Championship; Member-Guest; Senior Invitational; and NGC-Shennecossett Cup.

During our area’s inactive season, November 15th to March 31st, scores made in our area are not recorded for handicap purposes.  Any away scores made on courses during their active season must be recorded on one of the websites listed above.

Disciplinary Actions for failure to post or player manipulating Handicap Index:

                First Offense:   Warning.

                Second Offense:   Penalty score, no notification required.

                Third Offense:  Handicap modification, with due process.

                Fourth Offense:  Withdrawal of Handicap Index.

A player must earn a Handicap Index.  No player has an inherent right to a Handicap Index without providing full evidence of ability to our golf club’s handicap committee.  The Handicap Committee has the ultimate authority and obligation to adjust a Handicap Index if it feels necessary to do so.

Please direct any questions or concerns to Roger Carver, Chairman (860-705-3941 ), rcarver@cscl.com, or Larry Carver, Handicap Co-chair (860-889-8664, larry_g_carver@sbcglobal.net) or John Marion, Club Member (860-237-2285, johnmarion@yahoo.com)

Approved by the Board of Governors, May 7, 2012

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